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Records
Management
The University is required to adhere to state laws and regulations for the
management of its state records . All university records, including copies and regardless of medium, created by or received by an office or employee in connection with the normal course of business are considered state records.
Certain inactive records are retained to meet legal and fiscal requirements or future administrative needs, or because of historical significance. Department heads are responsible for the management of their department's records, including the records of all staff and faculty within their departments. In managing their records, they should adhere to the following guidelines.
See
University Archives for more information about transferring records to the archives.
Stephen F. Austin State University's Records Retention
Schedule
Introduction and Table of Contents - PDF
Records Retention Schedule, Updated July 2007 (73 pages). - PDF
Forms
Disposition Log: Used to document the destruction of university
records. PDF
Instructions PDF
Records Inventory Worksheet: Used to assist departments
in the identification of their records. PDF
Records Transmittal and Inventory Sheet: Used to transfer
material to the university archives.
PDF
SFASU's Records Retention assistant is available to help in any of your records
retention needs.
- Linda
Reynolds
Director, East Texas Research Center
- Box 13055, SFA Station
Phone: (936) 468-1562
